There is an array of regulatory responsibilities attaching to all gambling premises, whether a casino, betting shop, adult gaming centre, bingo hall or family entertainment centre. Local Authorities play an essential role in making sure there is compliance with these regulatory responsibilities, and many already have a robust inspection agenda.
Whilst each type of premises has slightly different requirements, and it should be immediately obviously what type of premises they are the moment you walk in, there are a number of elements true to all gambling establishments. The Gambling Commission have a toolkit and guide – including a handy form for each premises- which is fantastic place to start. But to go beyond a form, here are our top 5 things to look out for….
- Signage
All gambling premises have to display a number of documents within their premises and checking that these are up is a great first step to an inspection.
The Premises Licence Summary should be clearly displayed, and you can immediately check whether the premises are complying with any licence conditions which have been attached to their licence.
Underage signage, including No Under 18s and any challenge 25 posters, should all be very clearly visible and should be acting as a deterrent by the main entrance.
Problem gambling signposting is vital in all premises, the right information should be available to customers in a discreet fashion. Problem Gambling Leaflets should be capable of being picked up and taken away, with information on how to seek help prominently available.
Depending on the type of establishment, the rules for each type of gambling on offer should also be readily available, along with any Terms and Conditions.
2. Staff Awareness
Speaking to members of staff is a really good way to get a feel for the overall professionalism and compliance of a venue. Do they seem confident in their role and their knowledge? Can they talk you through their policies and procedures?
Watching what staff do when a customer walks in is a great opportunity to see them in action; how they observe and interact with customers to make sure they are playing in a safe and responsible manner. You can also ask staff various questions to test their knowledge, ask to see different documents and make sure they know who to call or what to do if there is a problem.
A very important question to ask – when were the staff last trained? What were they trained on and did they find it useful? Staff training is one of the most valuable aspects of any gambling premises.
3. Key Documentation
We’ve already covered the key documents which need to be displayed in the premises, but there are also a number of other documents which should be on hand within the venue that you can ask to see.
The Full Premises Licence, Summary and Plan should be on site, and should be the most up to date version. The plan should match the layout, and it is important to check that gambling is only taking place within the designated area. The Local Area Risk Assessment is probably the second most important document. This should set out the local risks and any mitigating factors deployed by the operator, the first thing you should check is when it was last updated! The LARA should take into account all local risks and evaluate them in relation to the premises. Have they missed any?
Various policies and procedures, including Customer Interaction, Anti-Money Laundering and Customer complaints, should all be readily available. Staff should all know where they are – and more importantly know which one to look in if they encounter any problems.
Record keeping is another vital part of gambling premises, from under 18s attempting access to customer interactions, these should be accurate and up to date. The records might be manual or electronic, but either way the staff should be able to show you where they are and how to complete them. There should also be a record of training logs in the premises, are all members of staff up to date on their training?
4. Licensing Objectives
The three licensing objectives should be a constant mantra for any gambling premises:
The protection of children and vulnerable persons should be achieved through staff training, clear policies and procedures, careful shop design and customer monitoring. Does the operator have robust underage gambling prevention measures in place? How have their last few age verification tests gone, any failures? Arey they effectively interacting with customers and are they able to identify and protect vulnerable customers? Is there a proper self-exclusion scheme in place?
The prevention of crime and disorder is borne out through policies and staff training. Do they have an AML Policy and risk assessment? Is there anything suspicious in the premises, do you know of any links to known crime or disorder in the area? Have they have any issues involving the police?
Keeping gambling fair and open – are the machines all properly maintained? Do they have the right number and category of machines? Is the customer complaints procedure available and easy to follow? Do they have correct ADR provisions? Do the machines display everything they should (category, RTP, problem gambling information etc)? Are there any reward schemes at play?
All operators should be able to answer these questions to your satisfaction, with the licensing objectives underpinning every aspect of the operation.
5. Collaboration and Transparency
And lastly, responsible operators will welcome a Local Authority Officer into their premises with open arms. They want you to come and see what a good job they are doing, they are proud of their premises and proud of their staff.
They are also normally very aware that it is their specialty, but it might not be yours. Questions are welcome and they will gladly walk you through any areas of their operation which might be new to you. It should be a positive and collaborative experience, and if there are any areas you think they need to improve (or where they are not compliant!) the operator should be following up to make sure those changes and quickly and efficiently implemented.
Any operators who resist inspections, are difficult to work with or refuse to cooperate are likely to be treated with suspicion. Keeping a good, open relationship between local authorities and operators is a vital part of the gambling industry and it is very much a two way street.
This is by no means an exhaustive list, and for further information or guidance please do contact amanda@woodswhur.co.uk or your usual Woods Whur contact.